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• Creating and Managing Tags (Beta)

  From your Computer

  Tags provide a way to define custom shift qualifications that cannot be easily captured by position alone. Think of tags like additional eligibility requirements that you can layer on top of positions. For example, tags can capture requirements like: Certifications Preferred status Tenure/seniority Skill subsets not reflected in the position...

• Importing Employees

  From your Computer

  Whether you’re building a brand new account or updating your existing employee roster, the employee import feature has several benefits makes maintaining your employee’s information easy. We offer an employee import template that streamlines the import process. You can: Add all of your users in advance without their email address so...

• Download the Employee Import Template

  From your Computer

  When I Work provides a downloadable employee import template that helps to streamline your employee import process. If you already have an employee spreadsheet set up, you can import that file into When I Work. However, we recommend using the When I Work employee import template for best results. Headers...

• Remove Email Address from Blacklist

  From your Computer

  If a user’s email address is blacklisted, the user does not receive email notifications from When I Work. Remove a user’s email address from the blacklist on the Employees page via the web. A blacklist is a list that identifies IP addresses or domains that is used by Internet service...

• Approve Pending Employees

  From your iOS device

  When employees register with your workplace without an invite, they must be approved by a manager to join the workplace. You can also approve pending employees from your computer or Android device. You must have account holder or manager level access to approve a request to join. If an employee that already belongs...

• Approve Pending Employees

  From your Android device

  When employees register with your workplace without an invite, they must be approved by a manager to join the workplace. You can also approve pending employees from your computer or iOS device. You must have account holder or manager level access to approve a request to join. Pending employees cannot be merged with...