Overview
After you’ve created your job posting, you can see who has applied and move applicants through the stages of the hiring process.
Track applicants
Click the number in the Applicants column on your Job Postings board to navigate to the applicant tracking board.
NOTE: When I Work also sends you an email when there is a new applicant. You can adjust these Hire alert emails in your Alert Preferences.
In the applicants board there are four columns for different stages of the hiring process.
| Callout | a |
| Name | Applied |
| Description | New candidates who have applied to your job posting. |
| Callout | b |
| Name | Considering |
| Description | Applicants you may want to interview. |
| Callout | c |
| Name | Interviewing |
| Description | Applicants you are interviewing. |
| Callout | d |
| Name | Hired |
| Description | Applicants you have hired. NOTE: More than one applicant can be moved to “Hired” per a single job posting. |
| Callout | e |
| Name | Rating |
| Description | Filter the tracking board by applicant rating. |
| Callout | f |
| Name | View |
| Description | View the public posting for the job post. |
| Callout | g |
| Name | Share |
| Description | Copy the link for the public job posting or edit the distribution settings. |
| Callout | h |
| Name | Watch |
| Description | Click to receive notifications about the posting. NOTE: Hire alerts need to be enabled to receive updates to the posting. |
| Callout | i |
| Name | Add Candidate |
| Description | Manually add a new candidate. |
| Callout | j |
| Name | More Options |
| Description | Edit the posting details or view the applicant archive for the posting. |
| Callout | Name | Description |
| a | Applied | New candidates who have applied to your job posting. |
| b | Considering | Applicants you may want to interview. |
| c | Interviewing | Applicants you are interviewing. |
| d | Hired | Applicants you have hired. NOTE: More than one applicant can be moved to “Hired” per a single job posting. |
| e | Rating | Filter the tracking board by applicant rating. |
| f | View | View the public posting for the job post. |
| g | Share | Copy the link for the public job posting or edit the distribution settings. |
| h | Watch | Click to receive notifications about the posting. NOTE: Hire alerts need to be enabled to receive updates to the posting. |
| i | Add Candidate | Manually add a new candidate. |
| j | More Options | Edit the posting details or view the applicant archive for the posting. |
You can drag and drop applicants to the different stages of the hire process.
Click on an applicant to view their application and contact information. Managers and the account holder can add notes and move the applicant along to the next stage of the hiring process. 
| Callout |
| Name |
| Description |
| a |
| Rating |
| Rate the applicant 1-5 stars. |
| b |
| Contact |
| The applicant’s phone number and email address. |
| c |
| Resume |
| Click to view the applicant’s resume. |
| d |
| Availability |
| The days of the week the applicant is available to work. |
| e |
| Custom Responses |
| The applicant’s answer to the custom screening questions. |
| f |
| Notes |
| Add notes about the applicant for other managers. |
| g |
| Archive |
| Click to save the application of a applicant that you do not move forward with. |
| Callout | Name | Description |
| a | Rating | Rate the applicant 1-5 stars. |
| b | Contact | The applicant’s phone number and email address. |
| c | Resume | Click to view the applicant’s resume. |
| d | Availability | The days of the week the applicant is available to work. |
| e | Custom Responses | The applicant’s answer to the custom screening questions. |
| f | Notes | Add notes about the applicant for other managers. |
| g | Archive | Click to save the application of a applicant that you do not move forward with. |
If you choose to interview an applicant, make sure you correspond with them to set up the interview. When I Work does not send any notifications to the applicant.
Hire employees
Once an applicant is in the Interviewing column, you have the option to hire them and add them to your When I Work account. Click on the applicant in the Interviewing column, then click Hire <name> in the bottom-right corner of the window.
Enter the employee’s Start Date, Hourly Base Rate, and the Positions they will work. If you’d like to send an invite to the new employee, leave the Send a When I Work Invite box checked. If you’d prefer to invite them later, uncheck the box.
When you’re finished, click Submit and the employee is added to your schedule.