Overview

After you’ve created your job posting, you can see who has applied and move applicants through the stages of the hiring process.

You can also track and hire applicants from your iOS device or Android device.

Track applicants

Click the job title in the Posting column on your Job Postings board to navigate to the applicant tracking board.

NOTE: When I Work also sends you an email when there is a new applicant. You can adjust these Hire alert emails in your Alert Preferences. 

In the applicants board there are four columns for different stages of the hiring process.

You can drag and drop applicants to the different stages of the hire process.

Applicant details

Click on an applicant to view their application and contact information. Managers and the Admin can add notes and move the applicant along to the next stage of the hiring process.

If you choose to interview an applicant, make sure you correspond with them to set up the interview. When I Work does not send any notifications to the applicant.

Message applicant

Click Messages in the applicant details. You can send applicants SMS messages to communicate with them personally. For example, you may want to let them know you’d like to set up an interview with them. This can serve as a faster, more direct line of communication with your applicant.

Hire employees

Once an applicant is in the Interviewing column, you have the option to hire them and add them to your When I Work account. Click on the applicant in the Interviewing column, then click Hire <name> in the bottom-right corner of the window.

Enter the employee’s Start Date, Hourly Base Rate, and the Positions they will work. If you’d like to send an invite to the new employee, leave the Send a When I Work Invite box checked. If you’d prefer to invite them later, uncheck the box.When you’re finished, click Submit and the employee is added to your schedule.