How Hire Works

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Hire Decommission

Effective July 1st, 2021 Hire will no longer be available through When I Work.

When I Work Hire takes your employee management to the next level by streamlining the hiring process. You can create and share job postings, track applicants, message applicants, and hire employees all in one place.

You can also track and hire applicants and view your job postings from your iPhone/iPad.


Hire is currently available to United States customers.

Create and share job postings

Users with Admin and Manager level access can create postings for your workplace’s open positions on the Job Postings board.

Job postings board

Create a job posting by entering a description of the role and a schedule. Add custom screening questions for applicants to answer with their application.


Once the posting is created, share the link to your jobs page where applicants can apply for openings.



Deactivate job postings when the position is filled or reactivate them when you are ready to hire for that position again.


Distribute job postings

Automatically publish your job postings to Indeed. Postings will be synced to partner sites if a change is made in When I Work. When applicants apply on partner sites, they appear in When I Work for review.

Job posting distribution is a paid feature of Hire.

Track applicants

Move an applicant through the stages of the hiring process by dragging and dropping their name on the applicant tracking board.


Click the applicant’s name to view their details, add a note for other Managers involved in hiring, or send them an SMS message.


If the applicant does not meet your needs, archive their application and send them an email to let them know they are no longer being considered.

Communicate with applicants

Click the applicant’s name to send them an SMS message.

Sending an SMS message with Hire keeps your contact information private and also creates a record of applicant communication for others involved in the hiring process to view.


Hire your employee

When you are ready to hire an applicant, a profile for the user is created automatically.




Contact our Customer Care team for more information on how Hire can work for you!

Updated on April 1, 2021

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