Hire by When I Work makes hiring new employees easy by streamlining the process from start to finish. You can create and share job postings, track applicants, and hire employees all in one place.
Create and share a job posting
To access the Job Postings page, click Hire Hire at the top of your screen. From the Job Postings page, you can create and share new postings and view current postings.
Click Create Posting in the upper-right corner of the screen, then enter the posting details. When you’re finished creating your posting, share it so candidates can start applying. Click Copy Link to share your posting online, or click Share on Facebook or Tweet It to share the posting on social media.
After you’ve created a posting, you can see who has applied from the Job Postings page. When I Work also sends you an email when there is a new applicant. To view applicants for a posting, click the number under Applicants.
There are four columns in the posting board for different stages of the hiring process.
|Description||New candidates who have applied to your job posting.|
|Description||Applicants you may want to interview.|
|Description||Applicants you are interviewing.|
|Description||Applicants you have chosen to hire.|
|Applied||New candidates who have applied to your job posting.|
|Considering||Applicants you may want to interview.|
|Interviewing||Applicants you are interviewing.|
|Hired||Applicants you have chosen to hire.|
Click on an applicant to view their application and contact information. Managers and the account holder can add notes and move the applicant along to the next stage of the hiring process. If you choose to interview an applicant, make sure you correspond with them to set up the interview. When I Work does not send any notifications to the applicant.
Once an applicant is in the Interviewing column, you have the option to hire them and add them to your When I Work account. Click on the applicant in the Interviewing column, then click Hire <name> in the bottom-right corner of the window.
Enter the employee’s Start Date, Hourly Base Rate, and the Positions they will work. If you’d like to send an invite to the new employee, leave the Send a When I Work Invite box checked. If you’d prefer to invite them later, uncheck the box.When you’re finished, click Submit and the employee is added to your schedule.