Exporting Timesheets

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Overview

Exporting timesheets allows you to download a spreadsheet containing timesheet information. You can export timesheets for a pay period, or for a custom date range outside of your pay periods. Timesheet exports contain raw time entries and totals.

Check out Can I Export My Data? for more information on exporting other data from When I Work.

Things to know before you begin

  • You must have supervisor, manager, or account holder access privileges to export employees’ timesheets.
  • Employees can only export their own timesheets for individual pay periods.

Within a pay period

Timesheets can be exported from a pay period for all employees or for individual employees.

For all employees

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the top-left corner, under Pay Periods, click  Down arrow button  to select the pay period from which you’d like to export time sheets.Select pay period
  3. On the left side of the screen next to Timesheets, click Export Down icon.Export time sheets button
  4. Select Export All Timesheets. The file downloads to your computer.

For an individual employee

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the top-left corner, under Pay Periods, click  Down arrow button  to select the pay period from which you’d like to export time sheets.Select pay period
  3. On the left side of the screen under Timesheets, select the employee whose time sheets you’d like to export.
  4. In the top-right corner of the screen, click Export. The file downloads to your computer.Export button

Within a custom date range

Custom timesheet exports allow you to configure your export for specific date ranges and narrow it down based on schedules, job sites, positions, and employees.

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. On the left side of the screen next to Timesheets, click Export Down icon.Export time sheets button
  3. Select Custom Export.
  4. Configure your export:
    • Select the Start Date and End Date.
    • (Optional) Select other options for the export as needed:
      • Click each menu under SchedulesJob SitesPositions, or Employees to select items to narrow down your export.
      • By default, a timesheet export splits time entries up by schedule. If you prefer the export not to be split up by schedules, uncheck the box next to Split into separate schedules.
  5. Click Export. The file downloads to your computer.
Updated on May 16, 2019

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