Exporting Employees

From your

Applies to , ,


Exporting your employees provides you with a spreadsheet containing their contact and profile information. Export your employees if you want a spreadsheet containing their information outside of When I Work, or if you need to import employees into another account.

Check out Can I Export My Data? for more information on exporting other data from When I Work.


  • The employee export contains employee’s contact information, positions, tags, assigned schedules, employee ID, max hours, and base hourly rate.
  • Availability preferences are not included in the employee export.
  • Current employees are included in the export. To export deleted employees, reactivate the profiles of the deleted employees.


  1. Hover over Workplace, then select Employee Employees.

  2. In the top-right corner of the screen, click more options More button.
  3. Click Export Employees. The file downloads to your computer.
Updated on May 5, 2022

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