Reviewing and Editing Timesheets

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Overview

Review employees’ timesheets to make sure their hours are recorded properly. If you notice a discrepancy, you can edit the timesheet to correct the issue.

You can also review and edit employee timesheets from your computer or Android phone.

Things to know before you begin

You must have manager or account holder access privileges to edit employee timesheets for all schedules. If you have supervisor privileges, you can edit timesheets for employees that belong to your tagged schedules.

Reviewing employee timesheets

  1. From the When I Work Staff Scheduling app, tap Attendance near the bottom of the screen.Time Sheets tab
  2. Tap the pay period that you want to view.Pay PeriodsThe app lists the employees that have clocked in during the pay period.
  3. Tap an employee to view their timesheet.Pay Period Select Employee
  4. Review the timesheet.Time Sheet

Editing employee timesheets

You can edit employee timesheets in open and closed pay periods. Finalized pay periods must be reopened from the When I Work web app before they can be edited.

  • Open pay periods have an open circle.
  • Closed pay periods have a solid circle.
  • Finalized pay periods have a check mark.

Add a timesheet entry

If an employee forgot to clock in for a shift, you can add a timesheet entry yourself.

  1. From the employee’s timesheet, tap Plus button in the top-right corner of the screen.Add Time Sheet
  2. Set the timesheet entry details.Add Time Sheet
  3. In the top-right corner of the screen, tap Save.Save time sheet entry

Edit a timesheet entry

If you notice something wrong with a timesheet entry, you can edit the entry to fix it.

  1. From the employee’s timesheet, tap the timesheet entry that you’d like to change.Select time sheet
  2. In the top-right corner of the screen, tap Edit.Edit time sheet
  3. Make your changes to the timesheet entry.
  4. In the top-right corner of the screen, tap Save.Save edited time sheet

Delete a timesheet entry

If an employee clocked in by mistake, you can delete the timesheet entry they created.

  1. From the employee’s timesheet, tap the timesheet entry that you’d like to change.Select time sheet
  2. In the top-right corner of the screen, tap Edit.Edit time sheet
  3. At the bottom of the screen, tap Delete Timesheet Entry.Delete time sheet
  4. If you’re sure, tap Delete Timesheet Entry to confirm.
Updated on March 15, 2019

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