Approving Employees’ Timesheets

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Overview

Timesheet approval helps keep track of which employees’ timesheets have been checked for accuracy before closing out the pay period.

Timesheet approval can be particularly useful for workplaces where supervisors are required to review specific employee timesheets before the pay period is closed out and finalized.

Things to know before you begin

  • The account holder and users with manager or supervisor access privileges can approve timesheets.
  • Approving time sheets is an optional step in preparing your payroll for processing.
  • Employees can still clock in and out for shifts when their timesheet is approved.
  • A timesheet becomes unapproved when an edit is made to it.

Approving timesheets

Approve a timesheet to communicate that the time sheet has been reviewed for accuracy.

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the Pay Periods list, select the pay period that you want to view.
  3. Click the employee’s name under Timesheets on the left. The employee’s timesheet appears.
  4. Review and/or edit the time sheet.
  5. Click Approve in the top right. If there is a shift scheduled that does not have an in and out time entered, you’re alerted and the missing time entries are highlighted in red.
  6. Fill in the missing in and out times, or ignore the missing timesheet entries, then approve the timesheet again.
    1. Ignore a single missed entry.
      1. Click in the Details column of the timesheet.
      2. Click Ignore.
    2. Ignore all missed entries.
      1. Click Approve
      2. Click Ignore missing entries on the red banner.

    Once approved, a Checkmark appears over the employee’s profile picture under Timesheets.

Updated on May 30, 2019

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